Tuesday, December 8, 2020

Ironic "equality" achieved by lowering benefits for full-time employees


The Supreme Court's high-profile ruling on equal pay for equal work legislation was handed down in October.

In a ruling in three cases (Tokyo, Osaka, Saga), the Supreme Court ruled that the working conditions of contract workers are different from those of full-time employees in five categories, including special work allowance and sick leave, as "unreasonable".

It was ordered that dependents' allowance, New Year's work allowance (special work allowance), holiday pay for the New Year's period, summer winter vacation (special leave), and paid sick leave be provided to non-permanent employees.

As for the benefits already determined by the Supreme Court in its 2018 ruling that "they must be paid to non-permanent employees," they include commuting allowances, full-time allowances, housing allowances, service rewards, and overtime premiums paid to full-time employees. 

As a result of these and other rulings by the Supreme Court, it is almost certain that non-regular employees will also be required to take advantage of the benefits, leave, and welfare programs paid to full-time employees.

The law on which this series of lawsuits was based is Article 20 of the Labor Contract Act, which prohibits working conditions that are found to be unreasonable, taking into account the differences between the working conditions of part-time and full-time employees, the nature of the job, the scope of the change in assignment, and other circumstances.

The Supreme Court's decision says that the individual nature of the benefits and "what the purpose of providing them is" should be examined, and then the differences in job duties and other factors should be taken into account.

It is unreasonable not to provide alimony to non-permanent employees, even if their duties are different from those of full-time employees, as long as their contracts are renewed and "they are expected to continue to work reasonably well", decision says.

In other words, in light of the purpose, "as long as the reality is the same, the company should pay, and it doesn't matter what the job description or the weight of the responsibility is.

As for the housing allowance, the company had appealed several High Court decisions ruling that it was unreasonable not to provide it to non-permanent employees, but the Supreme Court decided not to accept the appeal, and the "pay" by the High Court decision was confirmed.

In theory, it is reasonable to assume that the purpose of the allowance is to subsidize the cost of living, and in light of the "purpose" of subsidizing the cost of living, we conclude that the need is the same for non-regular employees, and that non-regular employees should be paid regardless of their job description.

The same logic applies to the granting of other benefits and vacations.

Many companies are now struggling with deteriorating business performance due to the corona disaster, and some may not be able to afford to increase the treatment of non-permanent employees.

A likely scenario would be a review of benefits for full-time employees to reduce or eliminate them. In other words, the move is an attempt to justify "equal pay" for equal work with non-permanent employees by eliminating benefits for full-time employees.

When it comes to the legislation of equal pay for equal work, which is part of the reform of the work style, the original goal of the country should have been to eliminate the disparity by raising the treatment of non-permanent employees in Japan, where the wage gap is larger than in Europe and the United States, and to create a virtuous circle in the economy by raising the wage level.
However, coupled with performance pressures from Corona, the "equal pay for equal work" legislation could become a negative legacy, depending on the future situation.

Tuesday, December 1, 2020

Effective next April 1! Equal pay for equal work initiatives and wage trends

 

◆What is "equal pay for equal work"?

Aiming to eliminate the unreasonable disparity in treatment between so-called full-time and part-time employees (fixed-term workers, part-timers, and temporary workers) in the same company, it will be prohibited to create unreasonable disparities in treatment of any kind, including basic salary and bonuses.

In addition, if requested by a non-permanent employee, the employer is required to explain the nature and reason for the difference in treatment compared to a full-time employee, and not to treat the employee unfavorably because of the request for an explanation.

Effective from April 1, 2020 for large companies and worker dispatch, and from April 2021 for small and medium-sized companies.

◆What is the reaction of companies / workers?

In Chapter 2 of the "Annual Economic and Financial Report for Fiscal 2020," which was submitted to the Cabinet on November 6, 2020, the efforts and impact of equal pay for equal work are summarized, and here are some of them.

The percentages of part-time and fixed-term employees who responded that they were not convinced of the difference in treatment compared to the same full-time employees were 37.0% for bonuses, 26.6% for regular raises, 23.3% for retirement benefits, and 12.7% for personnel evaluation and performance.

On the other hand, the implementation rates of the initiatives are: "Clarification of job description" 35.2%, "Review of salary system" 34.0%, "Review of benefits" 31.3%, "Review of benefit system" 21.2%, and "Consolidation of personnel evaluation" 17.7%.

As for the challenges that companies face, 30.4% of them feel that it is costly, 19.5% feel that it is unclear what needs to be addressed, 18.7% feel that it is difficult to change internal practices and customs, 16.5% feel that there is no effective way to deal with the issue, and 16.1% feel that it is difficult to make flexible adjustments to their operations.


Wednesday, November 11, 2020

Effective January 1, next year, you will be able to take Sick/Injured Child Care Leave and Short-term Family Care Leave on an hourly basis

 


◆What is the "Sick/Injured Child Care Leave" system?

According to the Child Care and Family Care Leave Act, a worker who takes care of a child who has not yet started elementary school can take up to 5 days (10 days in the case of two or more children who have not yet started elementary school) in a fiscal year by making a request to the employer.

In addition, workers who are hired on a daily basis are excluded as eligible workers, and certain workers can be exempted from the scope of the program by labor-management agreement.


◆What is the "Short-term Family Care Leave" system?

Under the Child Care and Family Care Leave Act, a worker who cares for or looks after a family member in need of nursing care can take up to five days  (or 10 days in the case of two or more family members in need of care) in a fiscal year by making a request to the employer.

The requirements for workers who can take this leave are the same as for Sick/Injured Child Care Leave.


◆What will change?

Although Sick/Injured Child Care Leave and Short-term Family Care Leave have to be taken in one-day or half-day units, as of January 1st, 2021, leave can be taken on an hourly basis.

In addition, although workers who work 4 hours or less per day are not required to take leave in half-day units, from January 1st 2021, they may take leave on an hourly basis.


◆What do you need?

It is necessary to review the regulations for childcare and family care leave. 

In addition, if there is any work for which it is difficult to obtain hourly basis, workers engaged in that work can be excluded from the target workforce through a labor-management agreement, so if there is such work, a labor-management agreement must also be concluded.


Friday, October 30, 2020

You can't sing along Happy or Brown Sugar with the Rolling Stones

 


The spread of the new coronavirus in Japan is said to be smaller than in Western countries, and a number of factors have been cited as contributing to this. 

People in Japan have always been highly conscious of cleanliness, washing their hands and gargling. 

Unlike in the West, people are less likely to use greetings such as handshakes and hugs. 

Other factors include the fact that in English, for example, there are popping sounds on the lips when words are uttered (e.g., when pronouncing "P" and "B"), while in Japanese, there are fewer popping sounds.

Friday, October 16, 2020

Five Disparities in Treatment Found to be Unreasonable - Supreme Court Decision on Japan Post Case

 

A total of 14 hourly contract workers at Japan Post appealed the disparity between them and full-time employees regarding benefits and leave systems, and the Supreme Court ruled on October 15 that five treatment differences, including alimony, were unreasonable in three court cases.

-The gist of the Supreme Court's decision-

While it is respected as a business decision to provide alimony or paid sick leave to ensure continuous service for full-time employees, it is an unreasonable disparity within the meaning of Article 20 of the Labor Contract Act not to provide it to contract employees who are expected to work a reasonable amount of continuous service.

It is an unreasonable disparity that contract employees are not paid holiday pay at the beginning and end of the year, which is compensation for their work during the busiest season.

It is an unreasonable disparity to deny summer and winter leave to contract employees who are not on a short-term assignment for the busy season only.

Thursday, October 15, 2020

Disparities in bonus and retirement benefits for non-regular workers are legal - Supreme Court ruling

 

On October 13, the Supreme Court ruled that the disparity was legal in two cases that challenged whether the disparity in bonuses and retirement benefits between regular and non-regular workers violated Article 20 of the former Labor Contract Act (prohibition of unreasonable working conditions for a fixed period of time).

The court ruled that it was not unreasonable to not provide any bonus or retirement benefits to non-regular workers at all due to differences in the nature of the job and the scope of the change in assignment.

The decisions were made in the Osaka Medical and Pharmaceutical University case and the Metro Commerce case. 

In the Osaka Medical College case, the High Court ordered the payment of 60% of the bonus for newly graduated full-time employees, and in the Metro Commerce case, the High Court ordered the payment of 25% of retirement benefits calculated on a full-time employee basis.

Tuesday, October 6, 2020

Case referred to prosecutors by the Labor Standards Inspection Office

 


The cases referred to prosecutors by the Labor Standards Inspection Office are generally divided into the following seven types

(1) Those for which no health and safety measures have been taken in relation to work-related injuries.

(2) Covering up Workers' compensation

(3) Long hours of work

(4) Unpaid wages (minimum wage)

(5) Overtime for non-payment of wages

(6) Violations of the law pertaining to technical interns

(7) Others (e.g., failure to give notice of working conditions, failure to give notice of termination, failure to prepare wage ledgers, false reports, etc.)

 

In the first case, there were cases where no risk prevention measures were taken, work was carried out by unqualified personnel, and work was not authorized by the government authorities. Just like the police, the Labor Standards Inspection Office appears to be dealing strictly with cases where accidents (industrial accidents) have occurred and no measures have been taken to protect human lives. There were several cases of work-related accidents that were not reported to administrative authorities (i.e., cases of failure to submit reports of worker injuries and illnesses = (2)), indicating the importance of reporting accidents.

 

On the other hand, in relation to working conditions, the majority of cases were related to (3) long working hours, (4) failure to pay wages (minimum wage), and (5) overtime for non-payment of wages. In light of the content of the public announcements, it can be assumed that the government considers whether or not a case can be filed, taking into account the key issues of the labor standards administration at the time, repeated violations and the extent of damage. Although not made public in principle, it is believed that there are a considerable number of cases involving criminal complaints and accusations made by employees, given the recent social focus on labor problems and the growing awareness of employee rights.

 

In summary, the following matters appear to have been taken into account by the Labor Standards Inspection Office when referring the case as a judicial case. Companies would need to anticipate and address the risks based on these considerations.

Repeated violations of the law

Number of people affected (number of people, duration and amount of damage)

Key administrative issues and matters of high social concern

Industrial accidents (serious accidents) and violations of the law (have a causal connection)

Covering up Workers' compensation

Charges and accusations

Thursday, October 1, 2020

Corona disaster and dismissal for reorganization

 


◆You can't be too sure

Discussions are likely to proceed in the direction of removing the new corona infection from the list of designated infectious diseases. However, there are many companies that have already been hit hard since the state of emergency was declared, and the future economic recovery is not expected to improve rapidly, and a wave of bankruptcies and dismissal is expected to arrive with a time lag. 

As we head into winter, there may be an increase in the number of people infected with the new corona virus, an increase in the infectivity of the virus due to its mutation, and outbreaks of infectious diseases caused by other viruses.

Even if a company is managing to hold its own for now, depending on the strength of the company and the future situation, it may have no choice but to consider the elimination of full-time employees due to the downturn in performance caused by the corona disaster.

No matter how much you say, "Because it's Corona. Even if we say "it's an emergency," in court cases, a decline in performance due to Corona will most likely be treated as a dismissal for management reasons, not as a natural disaster or other unavoidable reason. As you know, the dismissal of a permanent employee is judged based on strict requirements (factors) (the four elements of dismissal).


◆Avoid dismissal whenever possible

One of these four elements is "implementation of the obligation to make efforts to avoid dismissal". When implementing the dismissal process, you should seek and prepare for measures that can be taken to secure employment as much as possible (and reduce the burden on the worker as much as possible, even if you have no choice but to dismiss them).

There are many possible strategies, such as

*Transfer due to transfer or secondment, etc.

*Ordered to stay home by paying absence allowance (furloughs, outplacement leave, etc.)

*Payment of a lump-sum severance payment equivalent to absence allowance and termination of the employment contract by agreement

*Recommendation to resign by proposing additional severance packages, etc., in consideration of the risk of litigation.


◆Check the work rules and regulations

In addition, it is important that the treatment of wages at the time of furloughs (a provision to reduce the amount of absence allowance) and the possibility of dismissal in the event of corona and other situations should be clearly stated in the employment regulations and individual labor contracts as a precondition for taking such measures.

You should also prepare briefing materials and materials to persuade employees to dismiss the employee in advance in case of a dismissal due to Corona or other reasons.

A more detailed FAQ that can be used by human resources and general affairs personnel to respond to questions from employees about the handling of human resources and labor issues in the event of a corona or disaster, etc., will enable the company to respond in a consistent manner and reduce the burden on the personnel in charge.

Wednesday, September 16, 2020

Workers' compensation insurance benefits for multi-employer workers began in September


The purpose of the amendment
Until now, workers working for more than one company have been challenged by the fact that insurance benefits are not based on the amount of wages paid by all the companies they work for, and that the work load (e.g., hours worked, stress, etc.) of all the companies is not evaluated together to determine workers' compensation.

For this reason, the Workers' Accident Compensation Insurance Act has been amended in light of changes in the circumstances surrounding side jobs and dual employment, such as the increasing number of part-time workers and those who choose to work in a variety of ways or are working in multiple jobs, from the perspective of creating an environment in which workers in multiple businesses can work safely.

Who is subject to the amendment?
The subject of this revised system is "multi-employer workers". A "multi-employer worker" refers to a worker who has labor contracts with multiple workplaces that are not under the same employer at the time of the disaster (injury, illness, or death due to work or commuting).

Even if you are not in a labor contractual relationship with more than one company at the time of the disaster, if you were in a labor contractual relationship with more than one company at the time of the event that caused or contributed to the disaster, you are covered by the revised system as a "person similar to a multiple business worker". In addition, those with special enrollment in workers' compensation insurance are also subject to the revised system.

Amendments
(1) Insurance benefits for multi-employer workers will now be based on the wages of all companies in which they work. Until now, insurance benefits have only been based on the wages paid at the workplace where the disaster occurred. 

(2) Injury, illness, disability, or death caused by multiple occupational factors are also covered by workers' compensation insurance. This new injury or illness that is the cause of payment is referred to as "multiple factor injury". Injury, illness, etc., such as brain and heart diseases and mental disorders are covered.

If the work load (working hours, stress, etc.) of a single workplace does not qualify as an occupational injury, a comprehensive evaluation of the work load of multiple workplaces, etc. is conducted to determine whether or not it can be recognized as a work-related injury. If a worker's accident is recognized as a result of this evaluation, various insurance benefits will be paid based on the above "multiple factor injury".

If a worker's accident certification can be determined based on the evaluation of the workload of only one workplace, it is still considered an "occupational injury" and various insurance benefits related to the occupational injury will be paid. Even in this case, the insurance benefits will be based on the total amount of wages of all the workplaces.

www.labor-consultant.com

Tuesday, September 1, 2020

How is the childcare leave system used? ~The 2019 Basic Survey on Equal Employment Status by the Ministry of Health, Labour and Welfare

 


◆The percentage of women in managerial positions and the percentage of women taking childcare leave

The Ministry of Health, Labour and Welfare released the results of the 2019 Equal Employment Opportunity Survey on July 31st. The survey is designed to ascertain the actual status of employment management with regard to equal treatment of men and women and balancing work and family life. In 2019, the percentage of women in managerial positions and the use of childcare and family care leave systems were surveyed at companies and business establishments nationwide (as of October 1, 2019).

◆Percentage of employees who took childcare leave

In this survey, we would like to draw attention to the results of the survey on the use of the childcare leave system (6,209 workplaces (3,460 workplaces with valid responses, 55.7% response rate)). Of the women who gave birth during the year from October 1, 2017 to September 30, 2018, the percentage of women (and in the case of men, men whose spouses gave birth to children) who began childcare leave by October 1, 2019 (including those who had applied for childcare leave) was 83.0% for women (82.2% in fiscal year 2018) and 7.48% for men. (6.16% in fiscal year 2018).

◆Acquisition rate of workers with fixed-term contracts

The percentage of women with fixed-term contracts who gave birth during the same period was 77.5%, up 7.9 percentage points from the previous survey (69.6%), while the percentage of men with fixed-term contracts whose spouses gave birth during the same period was 3.07%, 4.47 points lower than the previous survey (7.54%). The take-up rate for male fixed-term workers was lower than in the previous survey, indicating that the rate has not grown as fast as for female workers.

◆Promotion of male employees' maternity leave

The Japanese government has long been working to encourage men to take childcare leave. Although the childcare leave quota has increased for seven consecutive years, the rate of increase has remained modest, and we are nowhere near achieving the government's goal of 13% in 2020. In response to this situation, the Ministry of Health, Labour and Welfare is considering establishing a new leave of absence system for fathers, focusing on the period immediately after the birth of their children. The proposal is to allow fathers to take a leave of absence for four weeks after the birth of their children with a simple procedure and increase the benefits.
Amidst a change in social awareness of the way people work due to the impact of COVID-19, companies may need to consider how to accommodate male employees taking the childcare leave.


Wednesday, August 12, 2020

Overcome adversity and hardship! Resilience is the hot topic right now

 

◆The ability to overcome adversity and difficulties
Do you know what "resilience" is? This concept represents the ability to overcome adversity and difficulties, and in the field of mental health, the term is used to describe the "strength of mind and spirit that does not give way in the face of adversity.
The definition varies from person to person and group to group, but the American Psychological Association defines it as "a process of successfully adapting to the stresses derived from adversity, trauma, tragedy, threats, or even family and relationship problems and serious health issues in the face of them. "

◆Increasing interest in the business sector
In a rapidly changing economic environment and intensifying competition between companies, there is a strong demand for people who can perform well in the face of adversity and difficulties. In addition, in order to deal with issues such as leave of absence due to mental health problems, it has been pointed out that it is important to increase the mental toughness of individuals as a primary preventive measure to prevent such problems in advance.
Against this backdrop, interest and attention to resilience has increased in recent years, and more and more companies are training their staff in resilience.

◆Resilience as a response to the new coronavirus is also in the spotlight
People who are resilient can be expected to thrive in a variety of situations. Specifically, resilience is believed to help people develop flexible thinking and resilience to trials, as well as the ability to respond appropriately to problems, mistakes, and high levels of responsibility at work. 
Resilience as a response to the stress of the new corona and telecommuting is currently receiving a lot of attention, especially as a response to the stress of the new corona and telecommuting.
The American Psychological Association describes resilience as "not an aptitude that a person has or does not have, but one that includes behaviors, thoughts, and actions that signify recovery from difficult experiences and can be learned and developed by anyone.
It's something that anyone can acquire, so why not include it as part of your employee development? 
Dismissing or disadvantaging a worker who has consulted on power harassment in the workplace or stated the facts in cooperation of an employment management action is prohibited by law.

Thursday, July 30, 2020

Applications for support money for absence from work in response to the new coronavirus infection have begun


What is the support payment for absence from work in response to the new corona for individuals?
Workers at companies that cannot make use of the employment adjustment subsidy are eligible for this program, and 80% of their wages are paid according to their absence from work (up to ¥330,000 per month).
Student part-time workers, foreign workers, and technical interns are eligible for this subsidy, even if they are not insured by unemployment insurance, as long as they are employed. Registered temporary workers and day laborers are also covered if they meet the requirements, but overseas workers, day laborers, and part-time public servants of local governments are not covered.

How to apply  
The application can be made by either the worker or the employer.  
To apply, you need an application for payment and a confirmation of payment requirements, identification documents, a copy of the cash card or a copy of the bankbook, and a copy of a document that confirms the amount of wages paid before and during the absence from work.

In the case of the application in person, the employer must fill out a confirmation of requirements form  
The Confirmation of Payment Requirements form includes a box for the employer to fill out to certify the absence from work, and the Ministry of Health, Labour and Welfare's Q&A states that, at a minimum, the employer must confirm the fact of the worker's employment, wage payment and absence from work.  
If the employer refuses to provide proof of absence from work, the worker is required to report the fact that the employer's cooperation cannot be obtained, along with the background circumstances, and the employer is required to report to the Labour Bureau.  
In addition, if an employee intentionally makes a false certification to receive the support payments, the employer is ordered to not only cancel the decision to receive the payments, but also to pay the full amount of the payments, as well as a late fee of 3% per year from the day following the date of the illegal receipt until the date of payment, and an amount equivalent to twice the amount of the return.

Documents to confirm the amount of wages during absence  
If the amount of wages cannot be confirmed by the wage ledger, pay slips, or wage payment book, the payment cannot be made (for new graduates who have not worked a day, the contract of employment, notice of working conditions, etc. must be attached). The cooperation of the employer is also required to provide these documents.

Friday, July 10, 2020

Six principles of risk communication in an infectious disease crisis

First, it is important that all parties involved have a proper understanding of risk communication.
New coronavirus infections have many unknowns, and therefore tend to cause more anxiety than necessary.
To prevent inappropriate information from being spread and harassment of infected people in the workplace, it is necessary to ensure that appropriate risk communication is carried out as described below.

Be First: It's not just about communicating information, it's about who's communicating it

Be Right: Communicate both what you know and what you don't know

Be Credible: Scientifically sound information builds trust in the recipient

Express Empathy: Communicate information from the recipient's perspective

Promote Action: Emphasizing that each person's actions can help prevent infection

Show Respect: Be considerate of the other person's position and rights

Thursday, July 9, 2020

Anti-harassment measures in the workplace have been beefed up since June 1, 2020!


Power harassment prevention measures are now mandatory for employers!
*It will become compulsory for small and medium-sized business owners from April 1, 2022.
Until then, it is obligatory to try an effort. Please act as soon as possible!

Power harassment in the workplace means that all the following elements are met
(1) Coercive words or actions based on the superior relationship;
(2) Exceeding the business necessity and reasonable scope of the business, and
(3) Those that are harmful to the work environment of the workers.

*Objectively, proper work instructions or guidance given to the extent necessary and reasonable for the job does not constitute power harassment.

Measures to be taken to prevent power harassment in the workplace
Employers must take the following measures as obligation.

Clarification of the employer's policies and other relevant information and awareness-raising
(1) Clarify the nature of power harassment in the workplace, the policy of non-power harassment, and disseminate them to workers.
(2) To stipulate a policy of stern treatment of the offender and the details of such treatment in the rules of employment and other documents, and disseminate them to workers.

Development of a system necessary to respond to consultation and respond appropriately
(3) Establishing a consultation service and making it known to the workers in advance.
(4) Ensure that the person in charge of the consultation service can respond appropriately according to the content and situation.

Prompt and appropriate responses after power harassment in the workplace
(5) Prompt and accurate verification of facts.
(6) Prompt and appropriate measures that take care the victim.
(7) Taking appropriate action against the offender after confirming the facts.
(8) Take measures to prevent recurrence.

Other measures to be taken in combination
(9) Taking necessary measures to protect the privacy of the consultant and the privacy of the doer, etc. and making that fact known to the workers.
*This includes sensitive personal information such as sexual orientation, gender identity, medical history, and fertility treatment.
(10) To stipulate that workers will not be dismissed or otherwise treated disadvantageously because they have consulted with the company, and to disseminate them to workers.

Prohibition of disadvantageous treatment of workers who have consulted with their employers, etc.

Dismissing or disadvantaging a worker who has consulted on power harassment in the workplace or stated the facts in cooperation of an employment management action is prohibited by law.


Wednesday, June 24, 2020

The various forms of waste that had infested Japan's large corporations


The corona crisis had the unintended effect of exposing the various forms of waste that had infested Japan's large corporations. These include redundancies, unnecessary meetings, and jobs that would not be greatly affected by their elimination. The inefficiencies that everyone had long suspected were exposed.
There will surely come a time when companies that are currently busy dealing with the crisis will have to face up to these inefficiencies and take fundamental measures to deal with them.
The future of Japan's wage and salary system must be viewed from a forward-looking perspective in order to chart its course.

Monday, May 18, 2020

How is telecommuting being implemented? --From a survey by the Ministry of Health, Labour and Welfare and LINE Inc.

Telework spreads rapidly due to the new coronavirus
Telework has spread rapidly from the perspective of preventing the risk of infection with the new coronavirus. Many workplaces must have been forced to respond in a hurry in the midst of the turmoil. It may be difficult to implement in some areas depending on the type of business and the status of the measures taken to date, and the content of implementation may vary greatly from workplace to workplace, but what is the national implementation rate?

Telework implementation rate is 27%
The Ministry of Health, Labour and Welfare (MHLW), in cooperation with LINE Corporation, has conducted a nationwide survey of service registrants on the official account of LINE Corporation for three times, and announced the results of the analysis (the first survey was conducted from March 31 to April 1, the second from April 5 to 6, and the third from April 12 to 13).
According to the survey, at the time of the third survey, the national average rate of telecommuting among people who are office work oriented (clerical, planning, development, etc.) was 27%. Although the number has increased compared to before the declaration of the state of emergency, the government's target of reducing the number of office workers by at least 70% has not been reached at this point.
Looking only at the seven prefectures that were the first to declare a state of emergency, there is a difference of 52% in Tokyo, which is the most advanced, and 20% in Fukuoka Prefecture, which is the least advanced. In addition, it seems that many areas of the country are not reaching even 10% of the population.

Telework is not limited to corona measures
This survey shows the situation up to mid-April, so it is expected that the situation will change again after that. In fact, even companies that had previously thought that telework was impossible or irrelevant may be trying to implement telework through trial and error in the midst of this uproar, or trying to perform their work without problems under telework.
Telework is not limited to corona measures alone. This is something that will become necessary for childcare, nursing and various disaster response aspects. Since the implementation of telecommuting may have a significant impact on corporate management in the future, it would be a good idea to take this opportunity to seriously consider it at your company.

https://www.mhlw.go.jp/stf/newpage_11109.html

Thursday, April 30, 2020

Confined living advice, from astronauts to submarine captains, new corona countermeasures


Billions of people around the world are suddenly engaged in strategies to avoid human contact as part of the fight to limit the spread of new coronavirus infections (COVID-19). In fact, some people, from astronauts to submarine captains, are accustomed to living a life of seclusion at work. We asked those people for practical advice on staying healthy and avoiding stress for a few weeks of retreating to their homes.

Have a daily routine
 Former NASA astronaut Scott Kelly, who spent about a year on the International Space Station (ISS), told AFP that a mindset is crucial. We need something that's going to be predictable while we don't know when it's going to be over.
This may be a long term situation, but the mindset we need is this. 'It's like living in space for a year. Set a daily routine anyway. It's about getting up at the right time and going to sleep at the right time.
 He also stresses that exercising for mental and physical well-being is key when you're at home. You also need to make exercise a part of your routine. If you can't go outside and don't have a garden, take off the awning, open the windows and face out. It's about making it part of your routine.

Find your mission.
 For Vincent Larnaudie-Eiffel, the former captain of a nuclear submarine, all it takes to get the job done in a confined space is to find your own "mission" and focus on it. All of us, cooped up in our own apartments, share a mission to protect others, protect the medical community, and get through this grueling ordeal successfully.
 He also stressed the importance of deciding what to do every day and sticking to it. Don't retreat... think of it as a grace period and do something about it.

Start something new
 Marine adventurer Isabelle Autissier is the first woman to circumnavigate the world on a yacht alone. During that time, Ms. Otissier spent a lot of time alone, but she never felt lonely. She says that this is because "I chose to be alone.
 Otissier's advice to those holed up in the house is to use that time to "do something new, read or listen to different music than usual, write a journal, take pictures, or start a painting. She says that the most important thing is not to think too much about the future.
 When Ms. Otissier was faced with the unpredictable length of time she spent at sea and alone, "the first thing I did was to stop counting the days," she said.

It's natural to lose motivation.
 Cyprien Verseux, an astrobiologist at the University of Bremen, Germany, lived in a small dome for a year with five volunteers in an experiment simulating a Mars mission.
Verseux said, "It's natural to be unmotivated and unproductive. It's not a sign of weakness. Don't add more guilt where there is a problem.”
 He recommends choosing one or two activities and putting in the hard work for them. Then there's sports. There are ways to stay in shape without a lot of space - dumbbells, yoga, Zumba.

Never miss a chance to interact with people
 Former Belgian astronaut Frank De Winne was the first European to command the ISS in 2009. According to De Winne, keeping in touch with people and each other is crucial, even if it's limited to online communications.
 Now on the ground in isolation, he has video calls with his elderly mother at the same time every day without fail. "My mother can see my face. Plus, she knows she's going to get a call from me (on the video call), so she can make her plan.”

[March 27, AFP]

Saturday, April 25, 2020

Mandatory effort to retire at age 70


Employment of older people

 When it comes to hiring older people, the first issue is the retirement age. If we look again at what the retirement system is, it is a system in which the labor contract ends when the worker reaches a certain age.
 In the past, the main age for this "fixed age" was 55, but since the 1970s, the policy of extending the retirement age has been promoted, and since then, the retirement age of 60 has become common. Even today, most companies have set a retirement age of 60.

 Employment of older people is regulated by the Older Persons Employment Security Act, but with the increase in the age at which pensions begin to be paid, the regulations on employment of older people have also changed as follows.
(1) The retirement age must be 60 years or older.
(2) If the retirement age is less than 65 years old, take one of the following actions.
(a) Raising the retirement age to 65 years old.
(b) Introduction of a continuous employment schedule until age 65
(c) Retirement age was abolished.

 Most of the companies have set the retirement age at 60 and have introduced a continuous employment system until age 65 as in (2)-(b). In other words, once you have retired at age 60, you can be rehired as a contract employee (fixed-term employee).
In this case, since the employee has retired as a full-time employee, the wage structure is different from that of a full-time employee, and in most cases, the wages are lower.
A lawsuit has been filed against the company for unfairly lowering wages due to the reemployment of employees after retirement, and the company is subject to the same work and equal pay system to be introduced under the Labor Standards Reform Law, so it is necessary to pay close attention to what the future wage levels will be in the case of reemployment after retirement. This does not mean that wage reductions are categorically unacceptable, but whether or not they are effective depends on the circumstances and the extent of the reduction.

Mandatory effort to retire at age 70

 In the midst of these ongoing revisions to the law requiring companies to continue hiring older workers, at the end of March, the revised Older Persons Law (Law Concerning Stabilization of Employment of Older Persons, etc.) was enacted, requiring companies to make efforts to ensure that employees work until age 70. It is expected to come into effect in April of next year.
 The main point is that the retirement age should be set at 70 years old (however, it is an effort obligation).
 In addition to (a)raising the retirement age to 65 years old, (b)introducing continuous employment system and (c)phasing out retirement age, the following measures are made mandatory for companies to make efforts to take the following actions.
(d) Support for reemployment to other companies
(e) Funding to work freelance
(f) Support for entrepreneurship
(g) Providing funds for NPO activities, etc.
 Unlike (a), (b), and (c), (d) to (g) call for support to enable people to continue working at other companies, etc., but the government's policy seems to be to create an environment in which people can continue to work until the age of 70 in some way.

In addition to the fact that life expectancy is getting longer and more people want to work and can work after 65, the aim of trying to get older people to work as a solution to the labor shortage caused by a declining population is listed as an objective, but there are also other ways to create an environment that further delays the age at which pension payments begin. (This is the main purpose of some of them.)

 The revised law does not seem to mean that each company will immediately violate the law because it is obligated to make efforts, including the 70-year retirement age system.
 However, intertwined with the issue of the start of pension payments, it is possible that eventually the age 70 retirement system, etc. may become an enforceable obligation rather than just an effort obligation.

 Although it depends on the industry and job type, some companies are extending or abolishing the retirement age to around 70. In order to achieve this, it is necessary to develop a wage system that is not based on age, since it is difficult to deal with the traditional seniority-based wage system.
 Since there is no common pay system that can be said to be the best for all companies (at least not yet), the development of a pay system is a difficult and troubling issue for companies. In addition, there are experts who recommend freelance work and advocate the introduction of fixed-term employment contracts for 10 or 20 years, which could lead to major changes in Japan's human resources system, including wage systems.
 In the midst of this trend of change, the mandatory retirement age of 70 is being introduced, but it may be time for companies to create a new HR system that includes a retirement age system.

Monday, April 20, 2020

I can't stand it anymore -Mou Gaman Dekinai-


A little deformation
I can handle it if it's just a little deformation
I can make it work if I am patient
Because patience is the key to day-to-day life
It's up to your state of mind

A little rip-off
I can live with it if it's a little rip-off
You know, any one can all live with that if it's a little rip-off
It's up to your own feelings

written by Akemi Edo

Corporate response to the new coronavirus: Survey


It's interesting to see how companies are responding to the spread of the new coronavirus. Mercer Japan Ltd., an HR consulting firm, conducted a survey from February 27 to March 4 to find out how companies are responding to the new coronavirus.

Staggered working hours, telework
In terms of the current status of company initiatives, 84% of respondents answered that they allow or encourage staggered working hours, and 69% answered that they allow or encourage telecommuting and telework, indicating that they are responding flexibly.
With regard to telecommuting and telework, 82% of the companies or some departments implement it. On the other hand, 18% of companies have not implemented the system because they do not have the infrastructure in place (78%), the related rules and regulations (66%), and the business characteristics are not suitable for telecommuting (62%).

Cancellation or postponement of the event
“Cancellation or postponement of less urgent domestic and international business trips" at 91%, "Cancellation or postponement of group internal training" at 71%, "Cancellation or postponement of workplace get-togethers" at 59%, "Cancellation or postponement of recruitment-related events" at 39%, and "Cancellation of new graduates and mid-career induction ceremonies" at 10%.

Go online
Switching to online meetings (52% of internal meetings and 39% of external meetings) and switching to online training (27%) are also progressing.

Impact on companies
The most common concern among companies was a slowdown in business meetings due to the cancellation or postponement of business trips, at 57%, and a decrease in sales due to stagnant domestic and international economic activity and a mood of self-restraint, at 50%.

Summary of points
In terms of company-wide communication, the company has generally taken the necessary measures to prevent the spread of infection, such as suspending or postponing unnecessary or urgent business trips and switching to telework. On the other hand, most companies were cautious about the impact of business and the review of business plans for April and beyond, and compared to media reports with a relatively strong pessimistic tone, there was a relatively calm response on the corporate frontlines.

At the same time, there were some companies that did not have sufficient measures in place to prevent the spread of infection, highlighting differences in crisis management, business and IT infrastructure, and leadership in individual companies.



These materials and the information contained herein are provided by Office Tomisaka and are intended to provide general information on a particular subjects and are not an exhaustive treatment of such subjects.

40% of teleworkers were required to come to work



In February and March of this year, 40% of teleworkers were required to come to work.
This is the result of a survey conducted by the CFO Association of Japan titled "The Impact of the New Coronavirus on Accounting and Financial Operations of Japanese Companies".

The survey was conducted online in March and April of this year. Responses were obtained from 577 CFOs and accounting and finance executives at companies.

In February and March of this year, 7% of respondents answered that they had a period of compulsory telework, 34% answered that they had not enforced it but strongly recommended it, and 25% answered that they neither enforced it nor recommended it.

The percentage of respondents who were required to come to work during the telecommuting period amounted to 41%. The reasons cited were processing paper documents, attending meetings, and participating in meetings.

A total of 96% of the respondents thought that telecommuting would be necessary in the future during emergencies such as earthquakes.
When asked what the bottlenecks were at the time of implementation, the most common answer was "system constraints" at 50%, followed by "going to work for meetings with other departments" at 37%.   


These materials and the information contained herein are provided by Office Tomisaka and are intended to provide general information on a particular subjects and are not an exhaustive treatment of such subjects.

Summary of subventions from the Ministry of Health, Labour and Welfare available for measures against new coronavirus infections


A succession of measures announced in response to the growing impact
The impact of the new coronavirus infection is growing due to the government's request for school closures and self-imposed restrictions. Here are some of the subventions that the company can take advantage of to maintain employment and maintain business.

Employment adjustment subsidies
Regardless of the type of business, this program is available to employers who have been affected by a decrease in Order Quantity, the closure of an office at the request of the government, the voluntary closure of an office due to a worker's illness, or a worker taking leave of absence to care for a child, making it difficult to maintain the production system, etc.
Under the special case, workers who have been employed for less than six months are also eligible to receive the subsidy, even if they have received the subsidy within the past year. The maximum number of days of payment can be received separately from the limit of 100 days in one year (150 days in total in three years).
The amount of the subsidy is four-fifths of the absence allowance, the amount equivalent to the wage for the training, and the amount borne by the originating employer (two-thirds for large companies, up to 8,335 yen per person per day).
After taking a leave of absence, etc., submit the necessary documents to the Labor Bureau and apply for payment.

Subsidy for improvement of overtime work [Telework Course]
If one or more workers newly introduced and implemented telework between February 17 and May 31, they are eligible for this program.
The subsidy amount is half of the total amount of eligible expenses (up to 1 million yen), and includes honoraria, travel expenses, loan expenses, conference expenses, miscellaneous service expenses, printing and binding expenses, equipment expenses, purchase of machinery and equipment, and consignment expenses (purchase of computers, tablets, and smart phones are not eligible; web conference equipment and equipment for remote control of internal computers are eligible).
After submitting the necessary documents to the Telework Consultation Center by May 29 and implementing the initiatives, the application for the grant will be submitted by July 15.

Subsidies for elementary school holidays, etc.
If a worker (including grandparents, foster parents, etc.) is allowed to take leave (including half-day off and time off) in addition to annual paid leave in order to take care of a child by June 30 due to temporary school holidays at elementary schools, etc. (including after-school children's clubs, kindergartens, daycare centers, and unapproved childcare facilities, etc.), the employee is eligible for the program if he or she takes leave (including half-day off and time off) in the same way as when taking annual paid leave.
The amount of the grant is the amount equivalent to the wages paid (up to 8,330 yen per day).

Fyi,
METI’s Support Measures for Companies Concerning the Impacts of the Novel Coronavirus Disease
https://www.meti.go.jp/english/covid-19/index.html

Useful Information on the Novel Coronavirus Disease (COVID-19)
https://japan.kantei.go.jp/ongoingtopics/coronavirus_info_e.html


These materials and the information contained herein are provided by Office Tomisaka and are intended to provide general information on a particular subjects and are not an exhaustive treatment of such subjects.