Check the Dispatch Business Report now

The dispatch business report is a statutory report that dispatching business owners are required to submit once a year under the Worker Dispatching Act. The report includes information on the status of dispatched workers' contracts, health and safety management, and implementation of career advancement measures. The deadline for submission is usually at the end of June each year, but please check in advance to ensure that the contents are accurate and submitted on time.

◆Failure to submit has a negative impact on business continuity

Failure to submit a report will result in a fine, revocation of the dispatch license, or a business suspension order. Loss of credibility when false reports are discovered can lead to a loss of business partners and threaten the livelihood of dispatched workers. Many businesses that have had their licenses revoked have cited inadequate reporting as a factor.

◆Points of the Business Report

1. Compliance with the 2024 Form Change

The old form will not be accepted due to changes in the placement of columns in the new form. Please download the latest form from the website of the Prefectural Labor Bureau and use it.

2. Pay attention to the "Statement of Income and Expenses" and the "Report on the Percentage of the Dispatched Companies Involved" as well.

Note that at the same time as the business report, for companies with a fiscal year ending in March, a statement of income and expenditure for worker dispatching undertakings and a report on the ratio of dispatched workers to related clients will also be due at the same time.

3. Original documents must be preserved, even if they are submitted electronically

Even in the case of electronic applications (e-Gov), the obligation to preserve original documents arises, and a data preservation system must be established. In today's world, where compliance with laws and regulations is a prerequisite for business survival, report management is the cornerstone of business risk management.

After the enforcement of the revised Dispatched Worker Law in 2020, it will be mandatory to attach a labor-management agreement confirming the implementation status of equal pay for equal work (when the labor-management agreement method is selected), and this has strengthened its aspect as a progress management tool for improvement of treatment, but in this regard, there is a common mistake of submitting the “36 Agreement” with the dispatch business report. When one hears the term "labor-management agreement," the first thing that comes to mind is probably the 36 Agreement, but care must be taken.

Management practices can influence the extent and bias of overtime work

 Due to reforms in work styles, the paid leave utilization rate has been steadily increasing. According to the Ministry of Health, Labor and Welfare's Comprehensive Survey of Working Conditions, the rate rose from 56.3% in 2020 to 65.3% in 2024, and appears to be on track to reach the government target of 70% or more by 2028.

 On the other hand, while overtime hours are decreasing overall, the number of overwork deaths continues to increase. There is also concern about increased stress among employees due to personnel shortages and delays in filling vacancies. This phenomenon may be attributed to the prevalence of bias among individuals as well as the significant amount of overtime work.

◆Factors on the management side

 The management factors that should be considered when assessing the amount and bias of overtime work may include the following:

・Given the corporate culture, in which working long hours is considered a virtue, it will be challenging to recruit adequately.

・The mismatch between workload and staffing is caused by the inappropriate allocation of work and staffing.

・A thorough evaluation of work processes and efficiencies is essential to identify areas for improvement in inefficient process management

・Poor time management skills may be attributable to a lack of individual skills, but they may also stem from a lack of proper guidance and support by management.

・Workload is another issue that arises from management's failure to allocate work in an effective manner.

 To improve this situation, it is essential to raise awareness on the part of management and establish efficient work processes. Failure to properly manage operations can lead to an increase in overtime hours and an exodus of talented personnel.

◆Improved productivity through increased efficiency and skill development

 In Japan, wages have not risen sufficiently to keep pace with rising prices. If such a situation is prolonged and overtime work increases for the sake of overtime pay, it will be a real disaster. Even in cases where compensation for overtime is available, managerial practices that contradict social norms may result in diminished employee satisfaction.

 Improvement through efficiency and skill development is the primary path to success. It would be prudent to consider an objective approach to analyzing and enhancing work processes and efficiency.